Overview - i4aTM Association Management Software

Internet4associations® web-based software is delivered specifically for associations and designed from the ground up for the Internet.

Our AMS solution enables you to manage your website content, e-commerce transactions, membership, contacts, activities, meeting and event management, eMarketing, reporting and much more.

Our AMS solution is NOT custom software; rather it is a mature product in place and in use by our existing clients. Custom and desktop applications are vulnerable to obsolescence because of changes in operating systems, databases, scripting languages and the like. Keeping the software upgraded and compatible is our obligation, not yours, and there is no separate software maintenance fee.

Because our AMS solutionis web based, staff, members, and visitors to your website are interacting with the same software. Information entered through the website need not be re-entered by staff. And changes made by staff in the office do not need to be separately entered into the web site. Drive members and visitors to your site for profile updates, membership applications and renewals and registrations, and the job is done.

We do not install our AMS solutionseparately for each client; rather we point all clients to the same code base. This allows us to update the software automatically and roll-out enhancements for all clients, by changing it once. It vastly simplifies the task of removing bugs, thereby making the product extremely reliable. Neither desktop nor custom software can be maintained in this fashion. Hundreds of individually written sites cannot be automatically updated.

It is because of these efficiencies, through economies of scale and because we work directly with our clients, that we are able to offer our AMS solution at very affordable prices.

Our AMS solution is completely web based. The software is hosted on our servers; there is nothing to install locally. All you need is a Web browser and an Internet connection.

Our AMS solution is not a static "out of the box" solution. We publish point releases almost every month, typically including client requests. We have an aggressive and comprehensive schedule of enhancements planned through the remainder of this year and next.

Our AMS solution is affordable. All you pay is the licensing and hosting; there’s no hardware, no desktop software, and no server software to buy.

Our AMS solution is a fully hosted solution, so we maintain the firewalls, the security, update the computers the hardware and software, provide for battery backups and diesel generators. It’s truly zero maintenance.

Our AMS solution is proven, user friendly and completely flexible. Our solutions have been designed entirely with associations in mind, developed with their input, and thoroughly tested. Custom software cannot be developed for anything close in price and rapidly become obsolete. Our AMS solution will not become obsolete because all upgrades and enhancements are included.

Powerful, Intuitive Web Content Management

Our AMS solution includes a WYSIWYG (What You See Is What You Get) editor. The intuitive editor looks like a scaled down version of Microsoft Word^®, except in our case, it saves the files as web pages on your site. You can copy and paste into it from a word doc, text file, anything that allows you to ‘grab’ the text. Formatting can then be done just like using a word processor. You can preview your changes, save them without publishing them “live” and return to complete them later. There are no particular skills required; nor do you need knowledge of html or programming. Office Manager^TM also includes the facility to upload files, assign sub-sections of the site to volunteers, and even moderate their changes.

Puts Control in Your Hands

Featuring an expandable control menu organized just like your site, Our AMS solution puts control in your hands. Manage your site with point and click ease.

Create, edit, re-order or delete pages
Control site menus; add, delete or move links in the navigational graphics
Unlimited levels of sub-pages
Create pages by mirroring, linking to URL’s, forms, modules, or the WYSIWYG editor
Set members-only protected or public status pages
Add modules with plug-in ease
Create automatic site maps

We make it simple for you to manage you site content; no HTML or programming knowledge is necessary.

Other features included with Our AMS solution:

Support for encryption and e-commerce

Integrated Association Management Software

Designed for the Internet. Our AMS solution eliminates the distinction between “office” software and “Internet” software. Our AMS solution is a complete, end-to-end Association Management Software (AMS) solution.

Some companies require you to buy office software, add web software, and finally even content management software. You are being charged THREE times for the same thing. This is because their code is ‘legacy’ code; it was not originally designed to work on the Internet. Plus you are required to buy costly computers and additional products like Cold Fusion or Lyris List Management tools. You also must pay for costly high-speed data lines. And finally, there is the maintenance.

Our AMS solution eliminates all of this through a thin client approach to software deployment. With a web browser and an Internet connection; there’s nothing additional to purchase.

Core AMS Solution Applications

Our AMS solution focuses on the areas where your back office database interacts with your membership and the public. Principally these areas include: contact and member management, revenue cycle, reporting, meetings and events, applications, product sales, and broadcast email.

Membership/Contact Management

Membership/Contact Management is the fundamental core of Our AMS solution. This tool will allow you to maintain comprehensive membership information, gather and track information on prospects, non-members, media, speakers, exhibitors, and any other constituents. It will allow members to edit and update their profiles, and allow you to track committee and board participation, generate and deliver broadcast emails, produce mailing lists, labels, merge-letters, etc.

The Contact Management module is extremely flexible, allowing you to create multiple addresses, phone, email and other record types on the fly. Easily add new fields to the contact table as you need them, and tie these immediately into applications, reporting and broadcast email.

Revenue Cycle

Our AMS solution easily enables your members and other constituents to purchase products and services from your organization. Our AMS solution handles the entire revenue cycle for your organization; from sale, to receivables through to collections. As a result, Our AMS solution eliminates duplication of effort and saves you enormous amounts of time and money. Membership applications, dues renewals, subscriptions, meeting registrations, profile updates, product orders, credit card receipts; when a member completes any transaction on line – it’s complete. When the staff updates a member’s status, it’s immediately and automatically reflected on the site. No duplication of effort or re-keying of data.

Reporting

Our AMS solution includes a powerful and intuitive report generator. This wizard walks you through the process of creating any report. These reports can then be named, saved and will always generate the latest results. Reports can also be designated to different sections within administration. Access to the reports can be restricted to any specific level of staff or administrator.

The results are dynamically generated and can be viewed online or downloaded to your local machine for; Word merges, Access databases or Excel spreadsheets.

Meetings and Events

Our AMS solutionincludes an intuitive meeting registration wizard that allows you to create an unlimited number of meetings. Define within each meeting as many sub-events as desired. Create for each event as many pricing categories as needed (member, non-member, emeritus, etc.). And, have as many different prices for each category as needed (early bird, on-site, etc.). This powerful wizard is extremely flexible and includes the WYSIWYG editor, the facility to create any questions you might need, and the ability to format the result into a professional multi-page online meeting registration form that is eCommerce enabled.

Membership Applications

The membership application wizard allows you to build complex applications, as many as you require. Build separate applications for each member type, or associate multiple member types with a single application. Also included is the WYSIWYG editor for aesthetically pleasing applications, and, the ability to build any questions/fields you need. Questions can be tied directly into the contact database, including custom fields that you may have created, so that applications dynamically pre-populate that database. You, the organization, have the option to allow members to immediately join upon applying, or to moderate those joins. Applications can also allow applicants to upload supporting documentation.

Product Sales

Available as an add-on module, Store Builder is your own dedicated on-line shopping cart. Build categories and associate multiple products/services. Upload images, specify member and non-member pricing, bulk pricing, and even automatically obtain UPS and USPS shipping charges directly from UPS or USPS based on weight and where the order is shipping to or from.

Broadcast Email

The integrated broadcast email tool allows you to design custom broadcasts to members or contacts. Build, name and save a query that defines the individuals you want to reach. Save a default message, using the WYSIWYG editor for a graphically enhanced broadcast template. Personalize each outbound message with any information contained within the contact table.